A Glossary of main Terms used in European Projects

Activities

Things happening thanks to the project. For example managing the project, developing and  carrying out  a training course, developing products, piloting them, organizing events and conferences, etc.

Dissemination

All the activities whose aim is to make the project and its products and methodologies known. Tools for dissemination can be, newsletters, the project website, conferences, leaflets, etc.

  • Dissemination means to spread widely. In terms of the Erasmus+ Programme this involves spreading the word about the project successes and outcomes as far as possible. Making others aware of the project will impact on other organisations in the future and will contribute to raising the profile of the organisation carrying out the project. To effectively disseminate results, an appropriate process at the beginning of the project needs to be designed. This should cover why, what, how, when, to whom and where disseminating results will take place, both during and after the funding period. Source: Erasmus+ Programme Guide Version 3 (2015): 14/11/2014, pag. 298.

 Events

Activities (see the entry) open to the public whose aim is to make the project and its products and methodologies known. For example conferences, press conferences, workshops demonstrating a methodology, etc.

Impact

Effects / stable change of one or more features (often attitudes and behavior) of members of target groups due to the project activities or products developed by the project. Target groups can be the staff of partner organizations as well as specific categories of people (for example all the teachers of mathematics of uppers secondary schools)  or organizations (for examples all the European NGOs working with migrants). It is helpful differentiating impact by results. Impact should be used for effects on members of target groups, while results should refer to products, activities or events developed by the project. According to this distinction, examples of impact can be: lowering the rate of dropping out in school, the improvement of reading skills, reduction of the release of CO2 by an engine. Examples of results of a project  can be: the delivery of career counseling to the students of a school, the lesson plans of a training course addressed to teacher on how to improve reading skills, a new filter to apply to the exhaust pipe of an engine.

  • Impact is the effect that the activity carried out and its results have on people, practices, organisations and systems. Dissemination and exploitation of results plans can help to maximize the effect of the activities being developed so that they will impact on the immediate participants and partners for years to come. Benefits to other stakeholders should also be considered in order to make a bigger difference and get the most from the project. Source: Erasmus+ Programme Guide Version 3 (2015): 14/11/2014, pag. 298.

Work packages

Homogeneous activities allowing to reach specific sub goals that all together allow to reach the main goal of a project. For example management, quality assurance, dissemination, exploitation, etc. Most European programs require to describe the project in terms of work packages.

  •  ‘Work package’ means a major sub-division of the proposed project. Fonte: COSME  Call for proposals Supporting Competitive and Sustainable Growth in the Tourism Sector – COS-TOUR-2015-3-04 THEME 1 -“Increasing tourism flows in low/medium seasons for seniors and youth target groups”. The same definition is also in the application form p. 26 of the Horizon 2020 Call: H2020-SEAC-2015-1 Topic: SEAC-1-2015 Type of action: CSA. Technical annex, pag 5.

Milestones

Crucial results for the development of the next stepos of a project. T5hey can be reports, meetings of experts, products, events (?).

  •  ‘Milestones’ means control points in the project that help to chart progress. Milestones may correspond to the completion of a key deliverable, allowing the next phase of the work to begin. They may also be needed at intermediary points so that, if problems have arisen, corrective measures can be taken. A milestone may be a critical decision point in the project where, for example, the consortium must decide which of several technologies to adopt for further development. Fonte: COSME  Call for proposals Supporting Competitive and Sustainable Growth in the Tourism Sector – COS-TOUR-2015-3-04 THEME 1 -“Increasing tourism flows in low/medium seasons for seniors and youth target groups”. The same definition is also in the application form pag. 26 of the Horizon 2020 Call: H2020-SEAC-2015-1 Topic: SEAC-1-2015 Type of action: CSA. Technical annex, pag 5.

 Outputs or Intellectual outputs

Things on a physical support (paper, file, web file, etc.). they can be of European value (handbooks, guides, collection of good practices, etc.) or not of European value (leaflets, website for the management of the project, reports for internal use, etc.). In Strategic partnership under Erasmus+ the budget depends also by the number of staff days allocated for the development of intellectual outputs of European value.

 Deliverables or outcomes

Activities and intellectual outputs developed by the project: events, delivery of training, products, piloting of materials and methodologies, etc. Not to be confused with impact (see entry).

  •  ‘Deliverable’ means a distinct output of the project, meaningful in terms of the project’s overall objectives, and constituted by a report, a document, a technical diagram, a software, etc.Fonte: COSME  Call for proposals Supporting Competitive and Sustainable Growth in the Tourism Sector – COS-TOUR-2015-3-04 THEME 1 -“Increasing tourism flows in low/medium seasons for seniors and youth target groups”. The same definition is also in the application form pag. 26 of the Horizon 2020 Call: H2020-SEAC-2015-1 Topic: SEAC-1-2015 Type of action: CSA. Technical annex, pag 5.

Please not in the above definition events are not listed. Events however are listed in the application form of LLP multilateral projects. In the file for describing the work program you find:

  • G.2 “Deliverables – outputs / products / results”

And in the instructions on filling the application form is written

  • The field “Type of outputs / product / results” needs to contain a short but concrete description of the type of outputs (e.g. conferenceseminar, discussion document, dissemination strategy, DVD, audio-clips etc).

So this should prove that outputs (and deliverables, see above)  include also conferences and seminars.

How to number the deliverables

Please use the numbering convention <WP number>.<number of deliverable within that WP>.  For example, deliverable 4.2 would be the second deliverable from work package 4. Source: project application  26 Horizon 2020 Technical annex, pag 10.

Risks

Negative events that can happen in a project.

  • Critical risks are externalities which may affect the implementation of the action. Source: COSME  Call for proposals Supporting Competitive and Sustainable Growth in the Tourism Sector – COS-TOUR-2015-3-04 THEME 1 -“Increasing tourism flows in low/medium seasons for seniors and youth target groups”.

Exploitation

All the activities whose aim is to make used methodologies and products developed by the project. Tools for exploitation are for instance the copyright agreement, workshop explaining to third parties how methodologies and products can be used, mainstreaming, etc. Other terms used as synonymous  can be follow up (Lifelong Learning Programme (LLP) Guide 2013 Part I: General provisions pag.58-59), valorization –see Erasmus+ Programme Guide Version (2015): 16/12/2014, p. 319 e segg.), but beware, valorization in Erasmus+ means  the whole dissemination plus exploitation.

  • Exploitation consists of ‘mainstreaming’ and ‘multiplication’. ‘Mainstreaming’ is the planned process of transferring the successful results of programmes and initiatives to appropriate decision-makers in regulated local, regional, national or European systems. Multiplication is the planned process of convincing individual endusers to adopt and/or apply the results of programmes and initiatives. Source: Lifelong Learning Programme (LLP) Guide 2013 Part I: General provisions pag. 55.

 Sustainability

The continuation of activities of dissemination and exploitation after the end of the project. A tool for sustainability is for instance leaving the the project website visible for a number of years after the end of the project.

  • Sustainability is the capacity of the project to continue and use its results beyond the end of the funding period. The project results can then be used and exploited in the longer-term, perhaps via commercialisation, accreditation or mainstreaming. Not all parts of the project or results may be sustainable and it is important to view dissemination and exploitation as a progression that extends beyond the duration of the project, and into the future. Source: Erasmus+ Programme Guide Version 3 (2015): 14/11/2014, p. 298.

 

About the author

Mr. Leonardo Evangelista is a expert of European projects, in different roles: project writer,  project evaluatortrainer on project writing.

Article on the website www.aiuto.net. Author © Leonardo Evangelista.  See Informativa privacy, cookie policy, copyright e limitazione responsabilità. Copy and reproduction by any mean are forbidden.

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